President David Saad called the meeting to order by roll call vote at 4:00pm

MOTION MADE: Doreen Taylor

SECOND BY: Michael Dressler

VOTED: DS: Yes, MD Yes, JSM Yes, PH X, DT Yes

Peter Hoogerzeil arrived at 4:02pm

GENERAL BUSINESS:

A. Studio Management Report-Executive Director Kevin Vidinha
Topics discussed: Server Installation, Website Update, Pay for Freelancers
(Report copy attached w/details) *8/28/23 & 8/29/23 system scheduled down for server installation, operational training and confirmation of all property connections.

At this time, David Saad explained to Michael Healy about services at Town Hall and how TV9 covers those services not Town Hall for Select Board meetings.

Further discussion took place about “Freelance Fees” and how to set a rate. Michael Dressler said the fee would be determined based on the type of meeting. More discussion as outlined in the Executive Directors Report.

MOTION MADE: Peter Hoogerzeil to set a flat rate of $75 for Freelancer Rates.
SECOND BY: Michael Dressler VOTE: DS: Yes, MD: Yes, JSM: No PH: Yes, DT: Yes-Passes 4-1

Michael Healy expressed concern about the audio system at the High School.
Peter Hoogerzeil explained the situation as “ground lift” in the auditorium. He also is suggesting a dry run test prior to the next Town Meeting.
Michael Dressler asked that the microphones be tested as well and will assist in reviewing the layout. Both David Saad and Peter Hoogerzeil said that all ideas are welcome.

Jeffrey Starr Mararian asked directions on how to televise the Board of Directors Meetings.
David Saad said that is an item for a future agenda.

B. BOD Guidelines with interaction with Station Personnel.
David Saad explained that if we want information about Studio Operations from Kevin Vidinha, we need to address an email to Kevin with a copy to Dave. Please do not just show up at the studio and interrupt daily operations. If you need to find other information/research, send an email, or call to find the appropriate time to come in before going in as production may be in process. 

C. Outside Studio Information Collection  David Saad
David Saad reported reaching out to numerous outside community stations and many do not receive funding from their internet/cable service provider. However, it was also noted that some communities with more than one provider do receive funding even if it were just for internet services. Something that the Select Board might consider when moving forward with Verizon Internet Services. For those communities without a funding source, they are left to utilize other means such as fundraisers and additional studio fees. 

D. Financial Report Michael Dressler
Financials provided as of 8/21/23 a $59,159.45 increase over the previous report dated 8/7/23.
(Financial Reports attached w/details)

F/Y 2022 year ended 10/31/22; all reports are with the accountant for review/audit.
We need to provide meeting minutes from 11/1/21-10/31/22.

MOTION MADE: Peter Hoogerzeil to accept Financial Reports as presented.
SECOND BY: Jeffrey Starr Mararian VOTE: DS: Yes, MD: Yes, JSM: Yes, PH: Yes, DT: Yes – Passes 5-0

E. Correspondence Received David Saad
None to report

MEETING MINUTES:

A. Review/Approve Minutes dated 8/7/23.

MOTION MADE: Peter Hoogerzeil to approve as presented.
SECOND BY: Jeffrey Starr Mararian VOTE: DS: Yes, MD: Yes, JSM: Yes, PH: Yes, DT: Yes – Passes 5-0

UNFINISHED BUSINESS:

A. By-Law Sub Committee Report Andrea Rossester, Michael Dressler & Doreen Taylor
Full disclosure of the violations relating to activities of the previous Board of Directors was reviewed utilizing the current TV9 By-Laws and the Massachusetts General Laws fractured as well.
(Full report provided by Andrea Rosseter attached w/detail)

At the next Board of Directors Meeting there will be a complete review of the proposed TV9 By-Laws for a readthrough and discussion. Amendments and or revisions to be considered at that time and suggested steps to stay on schedule for the Annual Members Meeting in December 2023.

SCHEDULED MEETING: Monday, September 18, 2023, at 4:00pm

DIRECTORS COMMENTS/REMARKS:

Peter Hoogerzeil asked about TV9’s state records relative to the Select Board speaker saying amendments were made on (2) occasions.
Andrea Rossester explained there were none. The “amendments” presented to the Select Board were never sent for review and approval of the Secretary of State. Therefore, they can not be lawfully enacted.
Peter Hoogerzeil expressed regret that in his prior capacity as a board member he feels embarrassed that homework was not done properly as it should have.

David Saad mentioned that the contract with Comcast/Xfinity should be reviewed, including services for schools.

DIRECTORS VOTE TO ADJOURN:

MOTION MADE: Doreen Taylor to adjourn.
SECOND BY: Michael Dressler VOTE: DS: Yes, MD: Yes, JSM: Yes, PH: Yes, DT: Yes

Approved Date:  9/18/2023

Respectfully submitted by:
Doreen Taylor
Doreen Taylor, Clerk
September 18, 2023